BHPM · Public Record
BHPM. Behavioral Health Performance Management System

Deliverable 04 · Collaborative Learning Group Plan

Where Site Experience Becomes Shared Learning.

The scope and sequence of the BHPM Quarterly Learning Collaborative: the cross-LEA community of practice that brings six districts, eighteen school sites and every project partner together each quarter to study what implementation is producing and agree on what to do next.

Due
September 30, 2026
Status
Due September 30, 2026
Components
9
Lead
Deveau Burr Group · SCCOE · Impacter Pathway · Breaking Barriers
Activities
4.1–4.2
The Six Convenings Register For The Series

Exhibit A Section VI, Deliverable 4 · Implementation Workplan Crosswalk Activities 4.1–4.2

03 · Implementation Science

Grounded In Implementation Science

Scope: Implementation Workplan Crosswalk Activity 4.1: design the learning collaborative framework, facilitation plan and quarterly schedule, including topics, stakeholder engagement methods and documentation procedures.

As with every BHSSA deliverable, the Collaborative is designed around the National Implementation Research Network (NIRN) Active Implementation Frameworks. Three elements of that framework shape the Collaborative directly.

Implementation Stages

The sequence of convenings follows the stages participating LEAs move through. It begins in fall 2026, as the first screening windows open and the Educator Portal is built. Initial Implementation runs through spring 2027, as sites complete their first full cycles and begin acting on data. Full Implementation and sustainability follow in Year 2, as longitudinal data accumulates and the cohort turns toward recommendations for scale. Each convening is matched to where the cohort actually is in that progression. Because LEAs entered the project at different points and with different existing structures, the Learning Collaborative expects sites to be at different stages at the same time, and treats that variation accordingly.

Implementation Drivers

The Learning Collaborative attends to all three driver categories.

DriverHow The Collaborative Addresses It
CompetencyThe role-specific breakouts, where counselors, site leaders and district leads practice interpreting and acting on their own data.
OrganizationRecurring attention to the decision-support data systems (the Educator Portal and the public Dashboard), to the existing school and LEA processes that behavioral health information must fit into, and to policy, privacy and cross-initiative alignment.
LeadershipThe participation of district and county leaders, and the Collaborative's function as a channel for raising barriers to SCCOE and, through the Quarterly Summaries, to the Commission.

Plan-Do-Study-Act (PDSA)

Each convening is structured as a study-and-act cycle for the cohort as a whole. Participants arrive with data and implementation experience from the prior quarter, study cross-LEA patterns together, decide what to act on, and leave with commitments that are revisited at the next session. Across the full series, this creates a continuous improvement loop at the cohort level that mirrors the PDSA cycles school and LEA teams are running locally under Pathways 1 and 2 of the technical assistance curriculum.

Content

First, the purpose of BHPM is not to administer a screener but to make behavioral health data usable. What matters after the screener is whether a student is growing in a competency or not, and what the adults around that student decide to do as a result. This is what each convening is built around: what participants did with their data since the last session, what got in the way, and what the cohort can do differently.

Second, the Collaborative keeps behavioral health information connected to the outcomes schools already care about. Linking the six competencies to attendance, engagement, academic progress and student support decisions is what makes this work meaningful to teachers, credible to boards and county partners, and sustainable beyond the grant. This is a through-line across every session.

Why This Matters

Each convening is matched to where the cohort actually is, and each one closes a study-and-act cycle the next one opens, so the series runs as a continuous improvement loop rather than six separate meetings.