09 · Session Agendas
Session Agendas
Scope: Implementation Workplan Crosswalk Activity 4.1: design the learning collaborative framework, facilitation plan and quarterly schedule, including topics, stakeholder engagement methods and documentation procedures.
Session agendas have been developed to guide the collaborative learning sessions. Sessions are designed to be interactive, blending information sharing with opportunities for participants to make meaning of their experience and learn from others in the pilot cohort.
The four Year 1 agendas are set out below. The agendas for the final two sessions are developed from the reflection and feedback of the first year of implementation. Because this is a learning pilot, the purpose and content of each session may evolve to best meet the needs of the learning cohort.
Convening 1 · Launch
October 28, 2026 · 90 minutes. Session objectives:
- Understand the BHPM pilot as a shared learning effort, including the purpose of the screener, Dashboard, Educator Portal, pilot parameters and the role of the Learning Collaborative.
- Develop a shared understanding of an Ecosystem of Care approach and how behavioral health data can strengthen existing MTSS and student-support systems.
- Learn from early implementation across LEAs, including wins, questions, variation and barriers emerging during the fall screening window.
| Time | Agenda | Purpose | Facilitator |
|---|---|---|---|
| 5 min | Welcome And Opening | Welcome participants, establish the tone for a candid learning community, and frame the learning sessions as a chance to connect with others who are part of this innovative pilot. | DBG · SCCOE |
| 10 min | The BHPM Journey: From Screener To Student Support | Create a shared mental model of what BHPM is designed to accomplish. Move beyond “administering a screener” to the larger question: what becomes possible when schools have reliable information about students' behavioral health competencies? Review the arc of the BHPM grant, expectations for participants, and learning session norms. | DBG · SCCOE |
| 20 min | Ecosystem Of Care Approach | Introduce the Ecosystem of Care concept and connect behavioral health to the systems and conditions that influence student wellbeing, engagement and learning. | Breaking Barriers |
| 15 min | Review Of Early Themes | Review themes observed from cross-LEA implementation. Review common implementation questions, patterns and key variations. | Impacter Pathway |
| 35 min | Role-Specific Collaboration Breakouts | Engage in candid peer learning around the fall screener experience. Participants discuss what is working, what has been difficult, what they are learning about implementation, and what they need next. | DBG · ASR |
| 5 min | Closing And Appreciation | Review take-aways from the session and next steps. Participants make action commitments. Celebrate LEAs' participation as innovators on this learning journey. | DBG |
Convening 2 · From Foundation To Implementation
March 3, 2027 · 90 minutes. Session objectives:
- Build LEA capacity to understand the screener's six competencies and read and act on their own Educator Portal data.
- Learn from early implementation across LEAs, including wins, questions, variation and barriers emerging during staff training.
| Time | Agenda | Purpose | Facilitator |
|---|---|---|---|
| 5 min | Welcome Back | Welcome participants and reground in BHPM's shared purpose and session norms. Highlight key pilot successes since the last session. Review action commitments from the prior session. | DBG · SCCOE |
| 45 min | Educator Portal: Reading The Data Story | Provide grounding in the six core competencies. Provide guided practice navigating and interpreting live Educator Portal data, focused on understanding patterns, strengths, variation and questions. | Impacter Pathway |
| 35 min | Role-Specific Collaboration Breakouts | Engage in candid peer learning around the staff training experience. Participants discuss what is working, what has been difficult, what they are learning about implementation, and what they need next. | DBG · ASR |
| 5 min | Closing And Appreciation | Review take-aways from the session and next steps. Participants make action commitments. Celebrate LEAs' participation as innovators on this learning journey. | DBG |
Convening 3 · From Launch To Longevity
May 5, 2027 · 90 minutes. Session objectives:
- Understand the behavioral health and community wellness ecosystem surrounding their students.
- Identify strengths, gaps, overlaps and barriers in the current system of care.
- Explore how CBO, county behavioral health and other community partnerships can complement school-based supports.
- Identify potential resources and funding mechanisms that could strengthen identified gaps, including the CYBHI Fee Schedule.
- Share across LEAs the wins and lessons learned from using the Educator Portal.
| Time | Agenda | Purpose | Facilitator |
|---|---|---|---|
| 5 min | Welcome Back | Welcome participants and reground in BHPM's shared purpose and session norms. Highlight key pilot successes since the last session. Review action commitments from the prior session. | DBG · SCCOE |
| 45 min | LEA Ecosystem Of Care Mapping | Map each LEA's current behavioral health system of care, and learn strategies to leverage additional resources to expand support for students. | Breaking Barriers |
| 35 min | Role-Specific Collaboration Breakouts | Engage in candid peer learning around using the Educator Portal. Participants discuss what is working, what has been difficult, what they are learning about implementation, and what they need next. | DBG · ASR |
| 5 min | Closing And Appreciation | Review take-aways from the session and next steps. Participants make action commitments. Celebrate LEAs' participation as innovators on this learning journey. | DBG |
Convening 4 · Celebrating Success, Reflecting On Learning
October 27, 2027 · 90 minutes. Session objectives:
- Reflect on a full year of BHPM implementation and longitudinal data.
- Identify what has changed in how LEAs understand and use behavioral health information.
- Examine what the cohort has learned about the Ecosystem of Care.
- Identify practices that appear promising and are worth strengthening, or aspects of the model that need refinement.
| Time | Agenda | Purpose | Facilitator |
|---|---|---|---|
| 5 min | Welcome Back | Welcome participants and reground in BHPM's shared purpose and session norms. Highlight key pilot successes since the last session. Review action commitments from the prior session. | DBG · SCCOE |
| 15 min | What Does A Year Of Data Tell Us? | Share key learnings from the first full-year dataset from the Educator Portal. | Impacter Pathway · ASR |
| 15 min | What Changed? | Reflect on how BHPM influenced student-support practices, MTSS and each LEA's Ecosystem of Care. | Breaking Barriers |
| 20 min | Key Learnings | Reflect on key learnings from each stage of the process and summarize the lessons learned to guide future implementers. | Impacter Pathway |
| 20 min | From Learning To Model Refinement | Identify which parts of the BHPM implementation approach should be strengthened, adapted or clarified for Year 2. | ASR |
| 15 min | Closing And Appreciation | Review take-aways from the session and next steps. Participants make action commitments. Celebrate LEAs' participation as innovators on this learning journey. | DBG |
Why This Matters
Every Year 1 session follows the same frame, a return to last quarter's commitments, a deep dive, role-specific breakouts and new commitments, so the cohort-level study-and-act cycle holds from one quarter to the next.