LEA Selection Rubric & Site Capacity Matrix

VCOE names Rio in its CYBHI School-Linked Partnership & Capacity Grant, and operates wellness centers at all nine Rio schools including the three BHPM sites. Caution: Ventura’s MHSSA grant summary names five wellness-center districts (Fillmore, Moorpark, Oxnard, Santa Paula, Ventura), and Rio is not among them. Rio’s documented state connection is the CYBHI capacity work, not MHSSA. VCOE CYBHI capacity grant and Ventura County MHSSA grant summary, read directly. The documented fund source is the CYBHI capacity work.

Within SCCOE's MHSSA consortium of 31 districts, awarded July 2020. All three Community School implementation plans name Santa Clara County Behavioral Health School Linked Services as a funder of family liaison and engagement work. mpesd.org; sccoe.org.

Milpitas High hosts an SCCOE-operated wellness center, one of only three in the county. SCCOE reports the center as BHSSA-funded and staffs the wellness coach in the 2026–27 school year, with the district contracting the other clinicians, ribbon cutting 16 Nov 2023, with $300K SAMHSA Community Project Funding alongside. sccoe.org news release.

Within the same SCCOE MHSSA consortium. Lakewood Elementary hosts a wellness center that SCCOE Youth Health & Wellness previously operated and staffed, and that has transitioned back to Sunnyvale School District. SCCOE wellness center locations.

Named by name as a participating LEA in SDCOE's COPES initiative, San Diego County's BHSSA vehicle. Phase Two, four-year $7M grant from December 2021, covering universal screening, prevention and postvention. sdcoe.net COPES.

El Dorado County holds a BHSSA award plus a Round 4 sustainability grant. On-campus wellness centers have operated since Fall 2022 through Sierra Child & Family Services and El Dorado County Behavioral Health, including a dedicated clinic at South Tahoe Middle. scfswellnesscenters.org; Tahoe Daily Tribune.

Confirmed at all three sites. Screener rubric scores route students to Tier 1, 2 or 3 within the existing MTSS/SST cycle rather than standing up a parallel structure, and Panorama results already generate intervention plans district-wide: data review with a documented action loop. Board-adopted LCAP Action 3.1 funds MTSS professional development and intervention. Three site assessments, 9/2; Rio SD 2026–27 LCAP.

Two of three sites are designated Community Schools, which carries an integrated student support framework with scheduled team review. August Boeger operates a working escalation path: Sown to Grow flags route to the community school coordinator, who ensures counselor follow-up, with wellness center triage running alongside. Site assessments, all three sites. The assessment records Boeger as “Emerging” at site level, with the district-level tier structure carried by the Community Schools framework.

Board-adopted and funded. LCAP Action 2.10, “Site leaders will implement MTSS Tier 1–3 Social Emotional and Mental Health,” $324,398, names site leaders as accountable owners across all three tiers, alongside Action 1.22 funding MTSS academic supports at $1,127,238. Milpitas USD 2026–27 LCAP; site assessments, 9/8.

Most extensively documented MTSS in the cohort, with 40 references across the LCAP, including a districtwide MTSS redesign, an annually reviewed and revised MTSS, a named shared Tier 1 instructional approach, and a dedicated “Progress Monitoring and Data Use (MTSS Alignment)” section. Supervised social work structure across all three sites. Sunnyvale SD 2026–27 LCAP; site assessments 9/9.

COPES brings a county-standard universal screening and referral protocol to participating LEAs, and each site has counselors expected to drive administration and follow-up within it. The vertical feeder structure allows tier movement to be tracked across the middle-to-high transition. Site assessments, all three sites.

The LCAP documents an operating referral structure: Wellness Coaches and site Wellness Center staff working “on student referrals for mental and behavioral health needs,” with counselors and SEL practices funded at $1,713,138 across two actions. MTSS terminology itself is sparse in the plan. LTUSD 2026–27 LCAP; tier criteria and review cadence from the completed site assessments.

Not fee-schedule enrolled, but carries direct CYBHI workforce investment: two CYBHI-funded associates working toward licensure, alongside four mental health and wellness clinicians and thirteen counselors district-wide. Rio Lindo site assessment, 9/2.

Approved participant, Cohort 4, of the CYBHI statewide multi-payer Fee Schedule program and provider network. DHCS Cohorts 1–4 participants, read directly 9/6.

Listed by DHCS among CYBHI Fee Schedule participants who have received reimbursement as of August 2026, so the billing pathway is not merely approved but demonstrated in practice. DHCS reimbursement list, read directly 9/6.

Cohort 1, one of only two Santa Clara entities in the first cohort alongside the county office, and listed among LEAs reimbursed as of August 2026. Earliest and most established position in the cohort. DHCS Cohorts 1–4 and reimbursement lists.

Cohort 1 and listed among LEAs reimbursed as of August 2026. Separately profiled in CYBHI's Stories from the Field. DHCS lists; CHHS.

Approved participant, Cohort 2, of the CYBHI Fee Schedule program and statewide provider network. DHCS Cohorts 1–4 participants, read directly 9/6.

All three sites Title I schoolwide. Rio Lindo at 81.0% socioeconomically disadvantaged, 93.8% Hispanic, 40.0% English learner and 20.2% students with disabilities, and internally identified as carrying the district's largest moderate-to-severe population. CA Dashboard 2025 release.

SED 66–82% across sites, EL 33–45%. August Boeger at 82.4% SED is the highest-need site in the cohort. Two of three are designated Community Schools serving documented high-need populations. CA Dashboard 2025 release.

Calaveras Hills at 76.2% SED and 18.1% SWD anchors the need case, and its selection followed a student death in spring 2026. Two of three sites Title I schoolwide. CA Dashboard 2025 release; rationale doc.

Two of three sites Title I schoolwide, with EL at 27–28% at both. Contributes the cohort's only Basic Aid fiscal context, at $7,263 excess revenue per pupil, so sustainability findings here transfer to community-funded districts statewide. CA Dashboard 2025; PACE 2023–24.

All three sites Title I schoolwide, SED 41.3–57.5%, students with disabilities 12.8–18.5%. Concentrations sit near the cohort median rather than above it, which is why this dimension reads Competent rather than Advanced. CA Dashboard 2025 release.

All three sites Title I schoolwide, SED 47–59%, with Bijou at 35.1% English learner. Supplies the cohort's only rural and only inland-mountain context. CA Dashboard 2025 release.

Strongest in cohort. District lead engaged across four touchpoints; a principal attended the 9/2 strategy session directly; counselor champions named at all three sites and receiving stipends across both grant years; MOU, MSA and DPA all executed. Site assessments; cohort tracker.

District lead engaged across four touchpoints including an in-person kickoff and screener demo with full site teams on 8/19. Full agreement set executed: MOU, MSA and DPA. Named counselor or wellness leads identified at all three sites. Site assessments, 8/27.

Full agreement set executed: MOU, MSA and DPA. District structured onboarding as individualised per-site planning sessions rather than a single cohort kickoff, reflecting attention to each campus's distinct staffing and scheduling profile, and named a standing point of contact at each site. Cohort tracker; site assessments, 9/8.

Full agreement set executed: MOU, MSA and DPA. Participation deliberately scoped as a phased release, 5th grade only at Lakewood, reflecting a multi-year systems-alignment posture rather than a one-time compliance activity. Leadership strategy session held 9/3. Cohort tracker; rationale doc.

Full agreement set executed: MOU, MSA and DPA. District kickoff held 8/5, with the Director of Counseling engaged through final site confirmation. Cohort tracker; rationale doc.

Full agreement set executed: MOU, MSA and DPA, the fastest of the six to complete the full set. District selected sites spanning its entire K–12 continuum, committing every grade band it operates. Cohort tracker; site assessments, all three sites.

Q (Equitus) SIS with Clever live district-wide; rostering path confirmed through the Director of Technology; 1:1 Chromebooks across grades 3–5 covering the Year 1 target population. A March 2026 pilot at Rio Vista validated devices, headsets and bandwidth in production. Site assessments, 9/2.

PowerSchool with Clever in active production rostering; 1:1 across all grades, with iPads K–2 and Chromebooks 3–8; headphones with microphones confirmed available and already in use for testing. No bandwidth concerns outside May state testing. Every element verified. Site assessments, 8/27.

Aeries SIS with Clever confirmed and 1:1 device coverage across all three sites, Chromebooks and MacBooks. Rostering mode confirmed as Clever. Cohort tracker; site assessments, 9/8.

PowerSchool with Clever confirmed district-wide; rostering configuration scheduled for finalisation 9/9 at both middle schools alongside the site assessments. Cohort tracker.

PowerSchool with Clever confirmed district-wide. As a CYBHI Cohort 1 district with an established county data-sharing relationship, the rostering and integration pathway is well-trodden. Site assessments, all three sites.

Aeries SIS with Clever confirmed district-wide across all three sites. Site assessments, all three sites.

Panorama in consistent district-wide use as a Level 1 screener, with results already generating student intervention plans: administration plus documented follow-up. Wellness centers at all three sites through the VCOE/county partnership. Impacter additionally piloted at Rio Vista in March 2026. Site assessments; VCOE.

Sown to Grow weekly check-in with a documented escalation path: flags route to the community school coordinator, who ensures counselor follow-up. Boeger's wellness center logged over 10,000 student visits for roughly 400 students last year, with iPad triage by need and severity. Site assessments, 8/27.

Milpitas High's MHSSA wellness center provides group and individual coping and wellness programming, with a school social worker extending coverage to Calaveras Hills. An operating service footprint at two of three sites. sccoe.org; rationale doc.

Both middle schools currently receive SOS behavioral health and social work services, the existing-service indicator that qualified them under SCCOE's readiness criteria, and Lakewood hosts a wellness center, previously operated and staffed by SCCOE and now run by Sunnyvale School District. All three sites carry an active service footprint. Rationale doc; SCCOE locations.

COPES delivers universal screening and suicide prevention programming across participating LEAs through seven contracted partners, and each site has counselors in place to drive administration. All three San Diego sites operate an on-campus wellness center with a wellness coordinator, and Clairemont High has administered a behavioral health screener previously. sdcoe.net COPES; rationale doc.

On-campus wellness centers operating since Fall 2022 through Sierra Child & Family Services with El Dorado County Behavioral Health and Tahoe Youth & Family Services, including a dedicated clinic at South Tahoe Middle, a standing service with an established referral relationship. scfswellnesscenters.org; Tahoe Daily Tribune.

Named counselors at every site, two at Rio Del Sol, two at Rio Vista and one at Rio Lindo, backed by district capacity of 13 counselors, 4 mental health and wellness clinicians, 5 parent liaisons and 2 CYBHI-funded associates in licensure, with referral running through the existing SST. Site assessments, 9/2.

Named behavioral health leads at all three sites. Boeger carries a wellness coach, school counselor and counseling resident; a school counselor covers Sanders and Ida Jew/Valle Vista with a community school coordinator holding wellness certification alongside. Site assessments, 8/27.

A long-tenured school psychologist and a dedicated mental health counselor at Rancho, and a school social worker spanning Milpitas High and Calaveras Hills, providing continuity between the two secondary campuses. Rationale doc.

A coordinated district model rather than site-by-site staffing: school social workers report to a lead social worker who supervises across all three participating sites, giving the project one accountable capacity owner. Rationale doc.

School counselors in place at all three sites and identified as the staff who will drive screening administration. The vertical feeder structure means the two middle schools and receiving high school can coordinate follow-up on a shared student population. Rationale doc.

Wellness center staffing at sites through a standing county behavioral health partnership, plus a $4.7M Community Schools Cohort 3 award whose implementation plan names Bijou, a participating BHPM site, funding the coordination capacity the project depends on. Sierra CFS; LTUSD CCSPP plan.